What we automate for you.
We automate the tasks that cost time every day and where enquiries get lost most often.
Instant reply to new enquiries
Every enquiry through your website, email or WhatsApp gets a personal reply within seconds.
Follow ups without forgetting
Anyone who does not reply gets friendly reminders at sensible intervals, by email or WhatsApp.
Booking and reminders
Prospects book straight into your calendar. Reminders before the appointment cut down no shows.
Pre qualification
A few short questions clear up budget, need and timing in advance. So you know who you are talking to before the call.
CRM upkeep
Contacts, notes and status go into your CRM automatically. No more lists kept by hand.
Review requests
After a finished job your client is automatically asked for a Google review.
Before and after.
This is how daily work changes in your business when enquiries are handled automatically.
Without automation
- Enquiries sit overnight or over the weekend
- Callbacks get forgotten
- Appointments are arranged back and forth by email
- Prospects drop off to competitors
With Mentor AOD
- Replies in seconds, around the clock
- Follow ups run automatically
- Appointments are booked directly
- Your team only talks to the right prospects
How the project runs.
Clear steps, a dedicated contact and no technology you have to worry about.
Analysis
We look at how enquiries reach you today and where they get lost.
Build
We build the workflows with the tools you already use: calendar, email, WhatsApp and CRM.
Testing and handover
Every workflow is tested. Your team gets a short walkthrough.
Ongoing support
We keep an eye on the results and keep improving the workflows.
Automation for how Irish businesses work.
Irish customers enquire by phone, email, website form and WhatsApp. We connect these channels so every enquiry gets a reply and a clear next step.
Evening and weekend enquiries
Enquiries that arrive after hours get an instant reply and a booking link, so they are not left waiting until the next working day.
WhatsApp and email in one flow
Follow ups run by email and WhatsApp, written in your tone in Irish English.
Consent and opt out
Messages are set up with GDPR and the Irish ePrivacy rules in mind, with consent captured and an easy way to opt out.
Reviews from happy customers
After a finished job or appointment, your customer is asked for a Google review, which matters in local search.
Frequently asked questions about automation
Will my clients notice that the reply is automatic?
Messages are written in your tone and worded personally. As soon as it gets into detail, a person from your team takes over.
Which software do you work with?
We work with the tools you already use, for example Google Calendar, Outlook, common CRM systems and WhatsApp Business.
Is this GDPR compliant?
We follow GDPR rules in every workflow and only use services that offer a data processing agreement.
Do I need technical knowledge for this?
No. We build and look after everything. Your team only sees the results: new appointments in the calendar.
Can the automation reply in Irish English and use local details?
Yes. Messages are written in your tone in Irish English and can include your opening hours, service area and Eircode.
Does it work with the booking tools Irish businesses already use?
We connect to the calendar, email and CRM tools you already use. Tell us what you use on the first call and we will confirm what is possible.
Usama Ch, Founder and CEO
Where are you losing enquiries?
In the first call we go through your enquiry process together. Afterwards you know exactly which workflows to automate first.